Privacy Policy

The following website policy shall be applicable to any web content on the Clay County Public Health Center (CCPHC) public Internet site.

Section 1 - Findings

The CCPHC Board of Health hereby finds that these guidelines are necessary and intended to set forth CCPHC’s policy governing content and links to be permitted on the CCPHC website.

These guidelines are not intended to create any rights guaranteed by existing law, nor waive any defenses or rights available to CCPHC. In establishing and maintaining the CCPHC website, CCPHC does not intend in any manner to create or designate a Public Forum or other means by which unfiltered public discourse, exchange of opinions and ideas,or discussion on issues of any nature may occur.

Section 2 - Delegation of Authority

The CCPHC Board of Health hereby delegates its full authority to create, maintain, change and/or abolish a website on behalf of CCPHC, consistent with provisions of this policy.

Section 3 - Definitions

Throughout this policy, the singular may be read as plural and the plural as singular. The following terms shall have the following definitions:

1. “Application” shall refer to a computer program that collects or supplies information/data from or to a data repository.
2. “Content Manager” shall refer to the person(s) authorized by CCPHC to maintain, update and add content to the website.
3. “CCPHC” shall mean Clay County Public Health Center, Liberty, MO, its board members, departments, divisions, agencies and employees.
4. “CCPHC Domain Name” shall mean a series of unique names that identify a CCPHC website.
5. “CCPHC Administrator” shall refer to the individual who is appointed by the CCPHC board to the top administrator position in the CCPHC organization.
6. “CCPHC website” shall mean CCPHC’s public web pages hosted on a designated CCPHC web server with a CCPHC Domain Name.
7. “Department” shall mean any CCPHC department or agency that posts content to the CCPHC website.
8. “Department Head” shall refer to the individual who is head of a CCPHC department or elected agency.
9. “Elected Officials” shall mean the offices of the Circuit Court Clerk, Coroner, County Clerk, Recorder of Deeds, Sheriff, State’s Attorney, Treasurer and the 19th Judicial Circuit Court.
10. “Enterprise Navigation” shall mean navigation (menus, pages, links) that are accessible throughout the website.
11. “External Links” shall mean a hyperlink on the CCPHC website to a website maintained by another party, which must be approved as per the website policy.
12. “Internal Link” shall mean a hyperlink on the CCPHC website to a page that exists on the CCPHC website.
13. “CCPHC website template” shall refer to the web page header, footer and left side bar menu for use throughout the CCPHC website.
14. “New Information” shall refer to any new pages or content added to the CCPHC website.
15. “Public Forum” shall mean an event wherein a CCPHC website is available to members of the public for free and open discussion or debate of political or social issues.
16. “Public Health, Safety and Welfare” shall mean the protection and well-being of the general public.
17. “Uniform Resource Locator (URL)” shall mean the specific location or address of material on the Internet.
18. “Update” shall refer to the maintenance of existing information on the website.
19. “Website Style and Standards Guide” shall refer to the colors and fonts, writing and other formatting to create continuity within the CCPHC website.

Section 4 - CCPHC Website Limited Purpose

The limited purpose for CCPHC’s website is to provide online government services, education and access to information regarding CCPHC services, meetings, programs, activities, policies, documents and facilities provided by CCPHC that promote the community’s public health, safety and welfare. CCPHC website content and links shall be consistent with the CCPHC website’s Limited Purpose.

Section 5 - Permitted Links

The CCPHC will provide an external link from the CCPHC website to another website in accordance with the following guidelines:

1. Shall assist CCPHC in fulfilling its stated CCPHC website Limited Purpose and be consistent with this policy.
2. Shall have a natural affinity and logical nexus to information provided on CCPHC’s website and be consistent with CCPHC goals, policies and the CCPHC website Limited Purpose.
3. Shall be to a website that is managed in a professional manner (i.e., fully operational and available most of the time).
4. The link is to a:
   • Governmental agency, governmental organization or special purpose district which provides information related to the CCPHC website Limited Purpose.
   • CCPHC partners and local chambers of commerce.
   • Public safety related website, including hospitals.
   • Educational facilities such as libraries, museums, schools and universities.
   • Professional Associations that have a natural affinity and logical nexus to information provided on the CCPHC’s website

Section 6 - Permitted Content

The content of material placed on the CCPHC’s website shall be consistent with the Limited Purpose of the website stated in Section 4 herein. All decisions on the content of material placed on CCPHC’s website shall be made by the CCPHC Administrator or his/her designee in strict compliance with the guidelines of this Policy.

Section 7 - Process for Link Requests

To request posting an external link to the CCPHC website, except if the link is to an official government website (federal, state or local), the requestor (including employees) shall submit the applicable URL, site description, site purpose, contact name, phone number and e-mail address to:
Clay County Public Health Center
800 Haines Drive
Liberty, MO 64068

When a request for a link is received, the website will be reviewed to determine if it is consistent with this policy as a permitted link. The CCPHC Administrator or his/her designee shall have sole discretion to reject or approve any requested link.

1. The requestor will be notified of CCPHC’s decision regarding the requested link.
2. Websites that are currently linked from CCPHC’s website will be reviewed during the transition to the new website to verify that the linked website is in compliance with this Policy.
3. CCPHC reserves the right to limit the number of links from any CCPHC website section or page category.
4. Links to other websites are provided for convenience and information only. CCPHC assumes no responsibility for their content and does not endorse these web sites or their organizations. CCPHC reserves the right to remove links to other websites at any time and without notice. Please read the Terms of Use (Sec. 14) statement for additional information.

Section 8 - Process for New Application Requests & Changes to Existing Applications



1. Departments requesting new applications or changes to existing applications, changes to page/site architecture, enterprise navigation, and/or quick links to the home page, shall be submitted to:
   Clay County Public Health Center
   800 Haines Drive
   Liberty, MO 64068
• The request shall include a description of the application the requestor is seeking to add, along with a contact name, phone number and email.
2. Requests for new applications and changes to existing applications will be reviewed to determine if it is consistent with this policy - as permitted content - and prioritized against other requests. The CCPHC Administrator or designee shall have the sole discretion to reject or approve any requested content material.
3. The requestor will be notified of CCPHC’s decision regarding the requested application.

Section 9 - Content Material




9.1 Role & Responsibilities of Content Manager



1. Department heads shall designate one or more content managers to be responsible for maintenance of their respective content material to assure accurate and timely information is posted to the CCPHC website. The CCPHC administrator reserves the right to remove content material he/she concludes is not being properly maintained.
2. Authorized content managers shall have the authority and ability to change, add or delete content material for their respective departments using the content management software supported by CCPHC. This excludes video files (see section 9.3) and external links (see Sec. 7.0).
3. Content managers shall be trained or demonstrate their proficiency/skill on use of the content management tool.

9.2 Authorization Process



1. Each department shall develop and implement a review and authorization process within the department.
2. All updates and new information shall be approved by the department head, or his/her designee, before being posted to the website.
3. The CCPHC administrator, or his/her designee, will implement a review and authorization process for changes to content material on Enterprise Navigation web pages.
4. The CCPHC shall implement a website style and standards guide in order for web pages on the CCPHC website to maintain consistency and continuity.

9.3 Video Programming



1. Requests for posting existing video files and producing new videos to be placed on the CCPHC website shall be submitted to:
   Clay County Public Health Center
   800 Haines Drive
   Liberty, MO 64068

9.4 Blogs


Blogs where external users have uncensored access to post material directly to the CCPHC website are prohibited in order to maintain the integrity and accuracy of content and to avoid creation of a public forum.



Section 10 - Accessibility Policy


CCPHC is committed to providing a website that is accessible to all visitors, including those with disabilities such as vision, hearing and mobility impairments. If users have questions or difficulty accessing a certain page on the CCPHC website, please contact us by email by telephone at 816-595-4200.

The following summary of guidelines and goals, based on Section 508 of the Rehabilitation Act is hereby approved for CCPHC website design:

1. Simple, consistent page layout and standard navigation throughout the site to assist people with learning disabilities and others who may have difficulty following less organized presentations.
2. Use of clear and simple language appropriate for the site's content.
3. Text equivalents for non-text elements.
4. Information conveyed with color, also available without color.
5. When another language is used on a page, it is identified by using the "lang" attribute.
6. Pages shall be readable without style sheets.
7. Pages will be designed to avoid causing the screen to flicker.
8. CCPHC will make limited use of server-side image maps. If they are used, redundant text links are provided.
9. Client-side image maps are provided instead of server-side image maps except where the regions cannot be defined with an available geometric shape.
10. Row and column headers will be identified in data tables.
11. For data tables that have two or more logical levels of row or column headers, markup is used to associate data cells and header cells.
12. CCPHC shall have limited use of frames. When used, each frame shall use frame identification and navigation.
13. CCPHC shall have limited use of client-side scripts and applets. When used, pages shall be functional when scripts, applets or other programmatic objects are turned off or not supported.
14. When possible, videos will be captioned and a complete script will be supplied supplemented with descriptions of the visual content. Scripts will be available for audio files.
15. Forms will be designed to allow completion by people using assistive technologies.
16. A method will be provided that permits users to skip repetitive navigation links.
17. When a timed response is required, the visitor will be alerted and given sufficient time to indicate more time is required.
18. If a page does not comply with the above guidelines, a link will be provided to an alternative compliant page when possible. The alternative page will be accessible, will have equivalent information (or functionality) and will be updated as often as the inaccessible (original) page.
19. Some applications that CCPHC offers on its website are visual in nature and difficult to present in equivalent text pages. Mapping and GIS applications are examples. For these applications, CCPHC will present as much information as possible in text format and will offer a contact phone number for questions.
20. CCPHC will encourage all business partners supplying applications for this website to meet the above guidelines.

Section 11 - Email Policy




11.1 SPAM


CCPHC does not approve of SPAM also known as UCE (unsolicited commercial email). CCPHC does not send SPAM and it does not act as a relay point for SPAM from other mail servers. To report SPAM problems, please call 816-595-4200.



11.2 Use of Email Addresses


On certain pages on its website, CCPHC requests email addresses. These email addresses are intended to be used for the requested purpose only.



11.3 Mailing Lists


If email addresses are requested for the purpose of being added to a mailing list, CCPHC will follow these guidelines:

1. Each mailing list will describe what subscribers will receive and how often messages will be sent.
2. All new subscription requests will be verified either by sending an email message to the subscriber requesting a reply, or by visiting a webpage to complete the subscription.
3. Subscribers can request removal from a mailing list via a webpage or by sending an email to a specific address.
4. A contact telephone number will be provided for each mailing list.
5. If email cannot be delivered to an address, the address will be removed from the mailing list.
6. CCPHC will not use a mailing list for any purpose other than what was originally intended.
7. CCPHC will not sell mailing lists that it collects to any third party.
8. CCPHC will not add an email address to another mailing list other than the one requested.

Section 12 - Use of CCPHC Logos


If users wish to use CCPHC's logo, requests must be submitted to the communications specialists at
816-595-4200. Permission must be obtained to use CCPHC logos.



Section 13 - Privacy Policy


CCPHC is committed to protecting individual privacy. CCPHC provides this policy to explain what information is collected from users and how it is used. To make this policy easy to find, it is available from a link on the homepage and most of the other enterprise pages on the website.

This privacy policy only applies to CCPHC's website. If users leave CCPHC's website by clicking on a link, users are then subject to the privacy policy of that website, which is not reviewed, approved or verified by CCPHC.



13.1 Statistical Information Collected From Users


When users visit the CCPHC website, CCPHC collects and stores statistical information about the visit. The information does not identify what an individual accesses on our website, but does enable us to produce summary statistical reports. We use the statistical information to help improve the design of our website and to analyze how web pages are being accessed.



13.2 Use of Cookies


A cookie is a small text file that is stored on the user’s computer. Cookies are used to keep track of important application specific information. If the user does not allow the use of cookies, there may be some applications on CCPHC’s website that will not function.



13.3 Security


CCPHC protects user information. When a visitor is asked to supply certain information online, the web page is secured with the industry standard Secure Socket Layer (SSL) encryption. CCPHC also protects the personal information that is stored on its web servers. Web servers are kept in a locked room that is only accessible to authorized personnel. Unauthorized attempts to upload or change information on our Internet servers are strictly prohibited and are punishable under federal or state laws.



Section 14 - Terms of Use


Access to CCPHC web sites is provided subject to the following terms and conditions. Please read these terms carefully as use of these sites constitutes acceptance of all of the following terms and conditions:



14.1 Disclaimer of Liability


Neither CCPHC, its employees, contractors nor elected officials shall be responsible or held liable to users of CCPHC websites for any improper or incorrect use of the information described or contained on CCPHC websites. In no event shall CCPHC or elected officials or its employees be liable for any direct, indirect, incidental, special, exemplary or consequential damages (including, but not limited to, procurement or substitute goods or services; loss of use, data or profits; or business interruption) however caused and on any theory of liability, whether in contract, strict liability or tort (including negligence or otherwise) arising in any way out of the use of this system, even if advised of the possibility of such damage. This disclaimer of liability applies to any damages or injury, including but not limited to those caused by any failure of performance, error, omission, interruption, deletion, defect, delay in operation or transmission, computer virus, computer hacker, communication line failure, theft or destruction or unauthorized access to, alteration of, or use of record, whether for breach of contract, tortuous behavior, negligence or under any other cause of action.



14.2 Disclaimer of Warranties & Accuracy of Data


Although the data found on CCPHC websites has been produced and processed from sources believed to be reliable, no warranty, expressed or implied, is made regarding accuracy, adequacy, completeness, legality, reliability or usefulness of any information. This disclaimer applies to both isolated and aggregate uses of the information. CCPHC and its elected officials provide this information on an "as is" basis. All warranties of any kind, express or implied, including but not limited to the implied warranties of merchantability, fitness for a particular purpose, freedom from contamination by computer viruses or hackers and non-infringement of proprietary rights are disclaimed. Changes may be periodically made to the information herein; these changes may or may not be incorporated in any new version of the publication.



14.3 Disclaimer of Endorsement


CCPHC websites are a distributor of content sometimes supplied by third parties and users. Any opinions, advice, statements, services, offers, links, or other information or content expressed or made available by third parties, including information providers, users, or others, are those of the respective author(s) or distributor(s) and do not necessarily state or reflect those of the CCPHC or its elected officials and shall not be used for advertising or product endorsement purposes. Reference herein to any specific commercial products, process, or service by trade name, trademark, manufacturer, or otherwise, does not constitute or imply its endorsement, recommendation, or favoring by CCPHC.



14.4 Disclaimer of External Links


CCPHC websites contain links to other related World Wide Web Internet sites and resources. CCPHC is not responsible for the contents or operation of any off-site pages referenced. The user specifically acknowledges that CCPHC is not liable for any defamatory, offensive, or illegal conduct of other users, links, or third parties and that the risk of injury from the foregoing rests entirely with the user. Links from CCPHC web pages on the World Wide Web to other sites do not constitute an endorsement from CCPHC. These links are provided as an information service only. It is the responsibility of the web surfer to evaluate the content and usefulness of information obtained from other sites. Since CCPHC websites are not responsible for the availability of these outside resources or their contents, users shall direct any concerns regarding any external link to its site administrator or webmaster.



14.5 Disclaimer of Duty to Continue Provision of Data


Due to the dynamic nature of the Internet, resources that are free and publicly available one day may require a fee or restricted access the next, and the location of items may change as menus, home pages, and files are reorganized. The user expressly agrees that use of CCPHC’s website is at the user's sole risk. CCPHC does not warrant that the service will be uninterrupted or error free. The documents and related graphics published could contain technical inaccuracies or typographical errors. Changes are periodically added to the information herein. CCPHC and/or its programs may make improvements and/or changes in the information and/or programs described herein at any time.



14.6 Choice of Law


Construction of the disclaimers above and resolution of disputes thereof are governed by the laws of the State of Missouri. The laws of the State of Missouri, shall apply to all uses of this data and this system. By use of this system and any data contained therein, the user agrees that use shall conform to all applicable laws and regulations and user shall not violate the rights of any third parties.